On 25 May 2018 the General Data Protection Regulation EU 2016/679 (“GDPR”) supersedes the Data Protection Act 1998. This has implications for the way in which My Education (UK) Limited (“MyEducation UK”) collects and processes personal information.
In your vital role as a Host Family with MyEducation UK we provide you with data about your students to enable to you to care for and support them during their exchange. It is important that you safeguard this data to protect the student(s) in your care and so we ask that you read and agree to the following guidelines.
Handling data shared with you by MyEducation UK
Once you have been approved as a Host Family with MyEducation UK, we will share with you the personal data of your arriving student(s) and your Area Representative so that you can contact them and start to build a relationship. This data includes but is not limited to:
- Date of birth
- Home address
- City and country of birth
- Email address
- Contact number
- Names and contact information of parents or guardians
- Names of siblings
- Name and contact information of Area Representative
Sensitive data shared includes:
- Health information
- Religious preference and activity
- Images of the student
This information is shared as it is vital for you to know your student(s) and care for them appropriately. It will be shared by email through our encrypted server. You will have access to the information through a password-protected link. The information should not be printed or saved and should not be shared or discussed with anyone outside of your home without the permission of MyEducation UK, unless in discussion with teachers or medical professionals about the student’s education or health. At the end of a placement we will remove access to the information and require you to dispose of any copies in a secure manner such as shredding or permanent deletion from your computer.
Communications with the MyEducation UK office
Students now have the right to request to view all personal information that MyEducation UK holds on them. During the course of a placement all communications with you relating to the students are stored in our files, so it is important that you are mindful of the content of your emails. Opinions expressed in your emails will be disclosed to students should a request be made.
Version 1: 21st May 2018