This must also be on 2 pages of A4 and should be designed in a portrait orientation. You should have your first name in large font on the first page of the collage. We recommend that you find pictures of you, your friends and your family and show photos of you in everyday situations. Please consider the photos that you include and make sure they give a positive impression of you and an accurate picture of your life in the UK. Remember to write down who’s in the photos and/or where it was taken, however please do not use last names or the details of the city you live in (i.e. You might write ‘A picture of my Dad and I watching our football team’). The collage should be done on the computer using electronic files.
NB. If your application is being sent to a country where English is not the first language, please write the captions for the photos in the language of the country so that a host family can read and understand who is in the photos.
You must submit two references from staff at your school. You can choose the teacher that completes the forms but please do try to ask a more senior staff member to complete one of them. The teachers can fill them our electronically or by hand but the form does require a signature and a school stamp.
Please book an appointment with your GP to have the form completed. When booking the appointment please indicate it is to complete a Medical Form for an exchange programme to ensure the appropriate amount of time is allocated. This form cannot be completed in a standard length appointment. We recommend sending the form to the GP prior to the appointment so that they can see what is required. They can also pre-fill some of the information if they have time. Please note that all required vaccinations must be completed for you to be accepted on the programme so please consider what is required from the GP before making the appointment. The Note to Physician confirms what vaccinations are required. Please note that some doctors may charge a fee for completing a medical form of this nature. All GP's charge different amounts and is decided by the practice.
Copy of vaccination records
Copies of documentation of your vaccinations is required to support the medical form. Please speak with your GP if you do not have these documents in your personal files.
Copy of your passport ID page
Please provide us with a clear copy of your passport ID page. Your passport must be valid for 6 months past your return date (likely to be mid June).
It is important that you provide a lovely photo of yourself for your application form. The photo should just be of your head and shoulders and you should be smiling. Please try and send the photo as a high quality file as it will be used by the partner on their online hosting portal to send to host families. A smiling photo is always very appealing to a host family.
MyEducation Terms and Conditions
Please complete the form and sign where indicated. The form must be signed by your parents and by yourself.
**Parent's Passport ID pages and your birth certificate
Please prepare copies of your parents' passport ID pages plus a copy of your birth certificate. These are required for visa application, so please have these documents ready. We do not require a copy of these documents on our files. Your passport must be valid for at least 6 months after the return date from the programme. If it does not meet these requirements then you will need to renew your passport as soon as possible.
All of these documents can be scanned and emailed to the office. We do not require original copies. If you would like some help with any of the documents, please do not hesitate to contact us. Due to the importance of your letter and photo collage we are very keen to help you with these documents as they form an integral part of the placement process with a host family.
Please contact the office on firstname.lastname@example.org or 023 8097 0924 if you need any assistance with collecting these documents together.
Best of luck and we look forward to working with you.
Nicky and Melissa