On this page you will find MyEducation’s privacy notices for our programs. Please click on the link below to access the appropriate Privacy Notice for the program you are interested in.

• All outbound/overseas Programs Privacy Notice.
  • Relates to the following programs:
    • High school exchange
    • Language Travel
• Host Family Privacy Notice
• Area Representative Privacy Notice

You can also read information on our Website Cookie Policy.

Please contact the office on 023 8097 924 or info@myeducationuk.co.uk if you have any questions about the information in these notices.

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Privacy Notice – All outbound/overseas programs​

Why do we collect information about you?

We need to collect and process personal information about you and, in some instances, members of your immediate family to respond to initial enquiries from you about a program and to make an assessment of your eligibility and suitability for the program.

Provision of the personal information is a requirement under the contract you will have with us if you undertake a program.

The principal lawful reason for collecting and processing your personal information is to fulfil our contractual obligations to you or because you have expressed an interest in entering into a contract with us. In addition, we ask you to confirm that you have read and understood this Privacy Notice and that you consent to your personal information being collected and processed for the reasons we have given. In some instances, we also have a legitimate interest in processing your data as part of maintaining a relationship with you, for example, if you have requested to join our email list.

If we ask about your current and past health, this information allows us, where necessary, to ensure your fitness for the chosen program and to complete visa application processes.

If we ask about criminal convictions, this is required as part of our duty of care for minors or by immigration authorities for visa applications.

We do not use your personal information for automated profiling or decision-making.

What information do we collect about you?

The personal information we collect and process is set out on the forms that we ask you to complete on this website. For some programs, we also gather information through supplementary email correspondence, interviews, telephone conversations and information sessions with you, and from the references you might be asked to provide.

Who receives your personal information?

All of the personal information you provide is received by My Education (UK) Ltd.

Who do we share your personal information with?

Information provided by you to fulfil preliminary enquiries or to make an initial assessment of your eligibility and suitability for a program is not shared with anyone else.

Once you have applied to join a program we share your information with a partner company in the country you wish to visit. The partner company will share relevant parts of your personal information with potential host families, local support staff and host schools and colleges in the country.

You should be aware that data protection regulation in the country you wish to visit might be different from that in the UK and less rigorous.

When necessary, relevant information, including passport details, will be shared with immigration authorities, travel companies, insurance providers and similar agencies.

How long do we hold your personal information?

If you decide not to proceed with a program or if we are unable to find a suitable placement for you then we delete your personal information one year after the information is received.

If you proceed with a program then we retain your personal information for five years after the end of the program. If you are under 18 at the time your program ends, we will hold your information for six years past your 18th birthday.

What are your rights with regard to your personal information?

At any time that we are in possession of or are processing your personal information you have the following rights:

• ​the right to access your personal and supplementary information and to receive a copy of that information free of charge;
• ​the right to have incorrect or incomplete personal information rectified or completed, within one calendar month of correction or completion being requested;
• ​the right, in certain circumstances, to ask for your personal information to be erased (details of the circumstances will be supplied on request);
• ​the right, in certain circumstances, to restrict the processing of your personal information (details of the circumstances will be supplied on request);
• ​the right to have the information we hold about you in electronic form transferred, free of charge, to another organisation within one calendar month of a request being made;
• ​the right to object to your personal information being used for certain purposes, for example, direct marketing.

What are your rights of complaint?

If you are not satisfied with the way in which we collect or process your personal information you should complain to us by contacting our Country Manager using the contact details on this website.

If you are not satisfied with our response to your complaint you have the right to lodge a complaint with the supervisory body for the United Kingdom, which is known as the Information Commissioner’s Office (ICO). Instructions for contacting the ICO can be found on its website at https://ico.org.uk/global/contact-us.

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Privacy Notice – Host Family

Why do we collect information about you?

We need to collect and process personal information about you and members of your immediate family:

• ​to respond to initial enquiries from you about acting as a Host Family;
• ​to make an assessment of your eligibility and suitability to be a Host Family; and
• ​to provide you and the student living with you the support and services you all need while participating in the program.

Provision of the personal information is a requirement under the agreement you have with us as a Host Family.

The principal lawful reason for collecting and processing your personal information is to fulfil our agreed obligations to you or because you have expressed an interest in entering into an agreement with us. In addition, we ask you to confirm that you have read and understood this Privacy Notice and that you consent to your personal information being collected and processed for the reasons we have given. In some instances, we also have a legitimate interest in processing your data as part of maintaining a relationship with you, for example, if you have requested to join our email list.

The information we gather about disabilities and criminal convictions allows us to assess any material limitations on your ability to act a Host Family.

We gather other information to identify the appropriate students to allocate to you as a Host Family.

We do not use your personal information for automated profiling or decision-making.

What information do we collect about you?

The personal information we collect and process for each host family is set out on the forms that we ask you to complete. We also gather information through supplementary email correspondence, interviews and telephone conversations with you, and from the references you are asked to provide.

Who receives your personal information?

All of the personal information you provide is received by My Education (UK) Ltd.

Who do we share your personal information with?

Information provided by you to fulfil preliminary enquiries or to make an assessment of your eligibility and suitability as a Host Family is shared by with:

• ​our Area Representative, who interviews you and collects your identification documents to complete your Disclosure Barring Service or Disclosure Scotland application; and
• ​the local school that will be hosting the student.

Once you have successfully completed the process of becoming a Host Family and a school enrolment has been secured, we share relevant personal information with our Area Representatives, who provide support to you while you are hosting, and with our partner companies overseas. The partner company will share the relevant parts of your personal information with potential exchange students and their parents or guardians.

In order to share your details with our arriving students, we must send your data out of the UK to our partner companies. It is important that you understand that data protection regulation in other countries might be different from that in the UK and less rigorous.

How long do we hold your personal information?

If you do not complete the process to become a Host Family then we delete your personal information two years after the information was received.

If you become a Host Family then we retain your personal information for six years after you cease hosting students with us.

What are your rights with regard to your personal information?

At any time that we are in possession of or are processing your personal information you have the following rights:

• ​the right to access your personal and supplementary information and to receive a copy of that information free of charge;
• ​the right to have incorrect or incomplete personal information rectified or completed, within one calendar month of correction or completion being requested;
• ​the right, in certain circumstances, to ask for your personal information to be erased (details of the circumstances will be supplied on request);
• ​the right, in certain circumstances, to restrict the processing of your personal information (details of the circumstances will be supplied on request);
• ​the right to have the information we hold about you in electronic form transferred, free of charge, to another organisation within one calendar month of a request being made;
• ​the right to object to your personal information being used for certain purposes, for example, direct marketing.

What are your rights of complaint?

If you are not satisfied with the way in which we collect or process your personal information you should complain to us by contacting our Country Manager using the contact details on this website.

If you are not satisfied with our response to your complaint you have the right to lodge a complaint with the supervisory body for the United Kingdom, which is known as the Information Commissioner’s Office (ICO). Instructions for contacting the ICO can be found on its website at https://ico.org.uk/global/contact-us.